Mo`olelo Performing Arts Company
Interim General and Producing Manager (Manager)
Posted June 26, 2012
Full Job Description
This is a managerial and salaried exempt position within a non-profit tax-exempt corporation.
The Manager reports to the Executive Artistic Director and the Board of Trustees and will be responsible for the overall day-to-day management of the company. This interim, at-will contract is scheduled to conclude August 2014. There is a possibility of extension.
Qualifications and Skills
• Minimum two years’ experience managing staff
• Minimum one years’ experience working with nonprofit Boards or other volunteers
• Possess a demonstrated commitment to diversity
• Be an excellent and thorough communicator
• Be highly organized, detail-oriented and results-oriented
• Be highly self-motivated with a demonstrated ability to handle multiple tasks simultaneously
• Must possess excellent time-management skills
• Must possess excellent writing skills
• Strong analytical and critical thinking skills
• Ability to work long hours, a flexible schedule, evenings and weekends
• Must work well and thrive in high pressure situations
• Be able to work cooperatively with the public, management and production participants
• Possess computer skills, be technologically savvy, with the ability to pick up new technology quickly
• Experience working for a nonprofit arts organization is a plus
• Past experience producing live theater is a plus
• Successful completion of a Bachelor’s degree
The scope of the Manager’s job responsibilities and duties may include but are not limited to:
• Maintaining regular communications with the Executive Artistic Director and Board of Trustees and attending all regular scheduled board meetings and strategic planning sessions
• Managing staff, independent contractors, consultants, interns and volunteers, including facilitating the annual season renewal application with Actors’ Equity Association
• Retrieving and delivering Company mail from the PO Box
• Overseeing all aspects of producing, ensuring all tasks are completed in a timely manner, including but not limited to:
• Coordinating auditions
• Negotiating and executing contracts with artistic staff and other independent contractors associated with the production
• Managing all production staff and contractors
• Creating rehearsal and production calendars
• Coordinating playwright visits and talks
• Coordinating and participating in load-ins and strikes
• Coordinating post-show discussions
• Media pitches, scheduling interviews
• Being present at every performance, handling usher orientation, greeting audiences, house management, and assisting front of house staff where needed.
• Completing weekly box office reports
• Managing the budget, maintaining Mo`olelo’s history of no debt and no deficit.
• Payment of Company bills and invoices as authorized by the Executive Artistic Director or Board of Trustees
• Processing and picking up payroll and distributing checks.
• Receiving, depositing funds
• Maintaining Quickbooks, reconciling accounts
• Coordinating the annual filing of IRS Form 990, FTB Form 199, RRF-1, California Secretary of State SI-350, State of Hawaii Consumer Affairs filing, 1099s, W-2s, etc.
• Completing the annual California Data Project profile
• Grant writing
• Completing grant reports in a timely manner
• Overseeing the processing and follow up on donations, ensuring grant requirements are met and donors are recognized appropriately.
Consensus Organizing/Audience Development/Marketing
• Developing, cultivating, and maintaining relationships with anchor partners, community leaders, and partner organizations for each production, cultivating group and single ticket sales
• Processing ticket sales
• Writing E-News, blog posts, Facebook updates, press releases, website updates, and other marketing messages
• Working with graphic designer and mailing house to produce and distribute collateral materials
• Promoting Mo`olelo via public appearances and attendance at grassroots meetings
• Coordinating production photos and videography
• Overseeing the assembly of press kits
• Emailing audience thank you messages following every performance
• Engaging in conversations with the Executive Artistic Director regarding season selection
• May have an opportunity to direct a show, depending upon candidate’s qualifications
Education programs, Classes, Corporate Training:
• Coordinating tuition-based classes
• Operating Three Part Arts, including staffing pre-show preparation and post-show workshops at schools
• Writing Teacher Study Guides
• Facilitating post-show discussions at public performances
Compensation & Benefits
The starting salary for the Manager is $30,000. As required by law, the Company contributes to workers’ compensation, unemployment insurance, social security and Medicare for the employee. The Company currently does not provide medical, life, disability insurance nor a retirement plan.
The Company provides the following paid holidays:
New Year’s Day
How to Apply
Please prepare the following:
- cover letter
- resume or CV
- writing sample(s) (grant application, newsletter and/or press release)
- list of three professional references, including affiliation and complete contact information
Compile the above application materials into one PDF and email them as one attachment to Seema Sueko, Executive Artistic Director, at email@example.com. Write “Manager Search” in the subject line. Incomplete applications will not be reviewed.
In alignment with Mo`olelo’s greening initiative, electronic submissions are preferred. However, if you are unable to email your application, please mail the required documents to:
Mo`olelo Performing Arts Company
Attn: Manager Search
PO Box 710564
San Diego, CA 92171-0564
Company website: www.moolelo.net
No calls please.